Smart Factory & Robotics Business mission in Japan 2026

Smart Factory & Robotics Business Mission in Japan 2026

20 - 23 January, 2026
Only applications submitted by representatives of Small to Medium-sized Enterprises (SMEs) or clusters will be considered. Please refer to the mission page for all details and conditions here.

Before proceeding with your application for this mission, please ensure that you are fully committed. Be aware that if you decide to cancel after confirming your participation, your deposit may be forfeited.

Additionally, applications missing supporting documents or important information will not be considered.

Finally, we kindly ask you to fill out this form honestly and individually. While the use of language review tools is permitted, we strongly advise against relying on intelligent software to complete your responses. Your personal input is essential to the integrity of this application process.

The deadline for submitting applications is 21 September 2025.

Any questions? Contact Mrs. Diane LULA at d.lula@eu-japan.eu
APPLICATION FORM
Personal Information of the participant

In principle, only the person registering below can join the mission.
Full Name*

TitleFirst NameLast Name
What passport do you have?*
2nd passport (only for dual citizenship)
Job title*
Work Phone number*

Country codePhone Number
Mobile phone (optional)

Country codePhone Number
Work email address*
Your private work email
Second work email address*
Backup email address/person providing you with administrative assistance.
LinkedIn profile
English Proficiency*

BeginnerIntermediateAdvancedNative level
Address of the office you work for*

Street address

Office street Address

CityProvince/Region

Zip CodeCountry
Organisation Information
Organisation name*
Name of your company or cluster
Country of your Headquarters*

Street address

Office street Address

CityProvince/Region

Zip CodeThe headquarters of the company must be located in an EU/SMP country.
Organisation Website*
e.g; https://eu-japan.eu
Active sectors*

Industrial Robots (e.g. Cobots, Articulated Robots, Autonomous transportation, Delta Robots…)Internet of Robotic Things (IoRT)Components & Materials for Robots (e.g. electronic components, sensors, actuators...)Industrial Internet of Things (IIoT)Smart Factory Equipment & Autonomous TransportationIndustrial automation (e.g. remote monitoring & operation support)Control and SCADA systemsVision systems & sensoricsSafety of machinery equipmentSustainable Manufacturing SolutionsAI integration
Your oganisation is a...*

SMECluster
SMEs (small and medium-sized enterprises) are companies meeting the standard European Commission criteria for an SME:

Max 249 employees, turnover below 50M€ or balance sheet total below 43M€.

More information...
If your company is part of a larger group, please indicate the name of that group.
SME status proof (no self-signed letter)*

Please provide an official document of the last closed accounting period indicating your company's staff headcount, turnover and balance sheet data. If you are part of a group, please provide the latest financial statement from that group. Self-certification will not be accepted.
Cancelof
Has your organisation participated in this mission previously?*

YESNO
Please explain the reason that motivates your organisation to participate again.*
Are you already using the Enterprise Europe Network(EEN) partnering services?*

YesNo, send me information.No, I'm not interested.
The Enterprise Europe Network helps EU businesses innovate and grow on an international scale. Funded by the European Commission, EEN is the world’s largest support network specifically for EU small and medium-sized enterprises (SMEs) with international ambitions.

More info about EEN here: https://een.ec.europa.eu
If yes, please provide the name of your local EEN representative organisation and contact person.
Has your organisation ever received a grant from the European Innovation Council (EIC)?*

YESNO
Does your organisation have business partners in Japan ?*

YESNO
In which countries outside of the EU is your organisation active? (leave blank if none)
Is your organisation already represented at the trade fair?*

YES, we already booked a booth ourselvesYES, we already have plans to exhibit on a national/regional pavilionNO, we will only exhibit at the fair if we are selected by the EU-Japan Centre
Please provide us with a description of your company or cluster (100-200 words), along with your company or cluster slogan (40 words). If selected, this text and slogan will be used to describe your entity and will be displayed at the EU-Japan Centre booth, above your poster.*

0/500
Which types of companies or stakeholders would you like to meet during the mission? Please provide specific examples and describe the outcomes you hope to achieve from these meetings.*

0/500
Documents Upload

Applications missing documents will not be considered
Recent portrait photo*

PDF preferred.
Cancelof
ID card or Passport*

PDF preferred.
Cancelof
CV of the applicant (person joining the mission)*

PDF preferred.
Cancelof
Business Mission Rules and Conditions

You're almost done!
Please confirm the followings*

If selected, I commit to attend the entire mission.If selected, I commit to pay a deposit of €1000, to be refunded after completion of the mission.I understand that in the absence of emergency or force majeure, failure to attend the centre booth every day or the B2B event will result in a partial withholding of the deposit. The penalties are €250 or €200 for each day of absence, depending on the mission length (4 or 5 days).I declare that if my organisation is selected for the mission, it will commit to exhibiting solely in the EU-Japan Centre’s joint booth and not in another pavilion or booth.I authorise the Centre to share my email with other selected participants and with the organisers of the targeted trade fair.I understand that the EU-Japan Centre provides support to facilitate the Business matchmaking between EU and Japanese companies. I agree that the Centre cannot be responsible of any decision resulting from the outcome of this Business matching process or from any further negotiations between EU and Japanese companies.I understand that I need a written permission from the EU-Japan Centre to use its logo. Permission must be requested and granted before the logo can be used.I hereby declare that the information in this application is correct and accurate. I understand that providing false or misleading information will result in rejection.I have read and understood the EU-Japan Centre' Privacy Policy available on its website.
Where did you hear about this mission?*

On a trade fair or at business eventVia the EEN networkIn the EU-Japan Centre's newletterVia social media (LinkedIn or Instagram)During a webinar organised by the EU-Japan CentreReceived an email from the EU-Japan Centre directlyVia the EU-Japan Centre's websiteOther

Smart Factory & Robotics Business Mission in Japan 2026

APPLICATION FORM

Personal Information of the participant

Organisation Information

Documents Upload

Business Mission Rules and Conditions